Study visa · 4 min read
Study Visa Documents Checklist (2026): What Students from Hisar Need, Country by Country
Quick answer
For a study visa, every student needs a valid passport, 10th and 12th marksheets (plus degree if any), and a recent photograph in the embassy's format. Country extras: Russia adds an HIV medical report and work details; Moldova adds a police clearance certificate and birth certificate; Belarus needs only passport, academic certificate and photo; Latvia, Lithuania and Slovenia add an interview and the university's own list. Translation, apostille and embassy forms are part of the package at Dreams Destination Immigration in Hisar, so students should bring originals to the first sitting and not pay for photos or translations beforehand.
Most study visa delays we see at the Hisar desk have nothing to do with the embassy. A 10th marksheet is at a relative's house in Hansi, the passport has eight months left, or someone paid a shop ₹3,000 for translations in the wrong format. This checklist exists so that does not happen to you.
Print it, tick it, bring the originals to Red Square Market.
Part 1: documents every student needs
| Document | Notes |
|---|---|
| Passport | Valid well beyond your course start; if you have not applied yet, do it first — everything else waits for it |
| 10th marksheet and certificate | Original |
| 12th marksheet and certificate | Original |
| Degree / diploma (if any) | Original, with all semester marksheets |
| Photograph | Embassy format differs by country (Moldova: digital 35×45; Russia and Belarus: HD photo). We shoot it in the right format — do not pre-print a stack |
| Earlier visa refusal letters (if any) | Must be declared; hiding one is misrepresentation |
That is the whole universal list. Everything else depends on the country.
Part 2: what each country adds
| Country | Extra documents | Who arranges |
|---|---|---|
| Russia — Gzhel State University | HIV medical report, work details (if you have worked) | Medical: you, at a listed lab; rest: us |
| Belarus — Minsk State University | Nothing beyond passport, academic certificate and HD photo | Translation: us |
| Moldova — government university | Police clearance certificate (PCC), birth certificate, 35×45 digital photo | PCC: you via Passport Seva; apostille and translation: us |
| Latvia · Lithuania · Slovenia | University's own list, interview preparation; temporary residence card (TRC) issued in India | Interview prep and TRC: us |
| Singapore | Diploma admission forms | Us |
| Mauritius | Admission forms, 1-month accommodation arranged with the university | Us |
Country guides: Russia, Belarus, Moldova, Latvia, Lithuania and Slovenia.
Part 3: the three documents students get wrong
Police clearance certificate (PCC)
Needed for Moldova. It is issued by the Regional Passport Office and applied for through the Passport Seva portal, with a police verification step. Two rules: apply only after the country is fixed (it has a validity period), and apply in the same name and spelling as your passport.
Birth certificate
Needed for Moldova. If yours is missing or has a spelling mismatch with your passport, fix it at the municipal office before the file opens — it cannot be corrected at the embassy stage.
Translations and apostille
Every non-English document (and for some countries, the English ones too) is translated and apostilled through the Ministry of External Affairs. This is included in our package. Shops near the bus stand will happily translate your marksheets for cash; embassies reject most of them for format. Bring originals, we do the rest.
Part 4: what to bring to the first sitting
- Passport, or the passport application receipt
- All marksheets and certificates, original
- Any earlier refusal letter
- A rough budget and the months you can travel (intakes are September and April)
Do not bring or buy beforehand: photographs, translations, affidavits, a PCC, or a medical. Each has a format or validity rule that depends on the country you have not chosen yet.
Part 5: the order things happen in
- Counselling at the Hisar office — eligibility and country fixed, total cost in writing.
- Originals collected, scanned and returned the same day where possible.
- Country extras — PCC or medical applied for by you with our checklist.
- Apostille and translation — about one to two weeks.
- Admission — offer or invitation letter.
- Visa file submitted; interview preparation where there is one.
- Decision — Singapore about 20 days, Mauritius about 35, Russia and Belarus about 45, Moldova 45–60.
Hisar ke students ke liye short version (Hinglish)
- Sabke liye: passport, 10th aur 12th ki original marksheet, degree ho to woh, photo (hum sahi format mein khinchte hain).
- Russia: HIV medical aur kaam ki details. Moldova: PCC aur birth certificate. Belarus: bas passport, certificate, photo.
- Translation aur apostille package mein shaamil hai — bahar paise mat do.
- Pehli baar sirf originals le aao, baaki baad mein. Hansi, Barwala, Adampur se aane wale ek hi chakkar mein kaam shuru kar sakte hain; aage WhatsApp par chalta hai.
Talk to the desk
Dreams Destination Immigration is a study visa consultant in Hisar at SCO-166, 2nd Floor, Red Square Market — Monday to Saturday, 10:30 to 18:30. Compare all eight countries in study abroad from Hisar: 8 countries compared, or WhatsApp your marksheet to 80590-77721 and we tell you the same day which documents you will actually need.
Frequently asked questions
Which documents are needed for a study visa?
Passport, 10th and 12th marksheets (and degree if you have one), and a photograph in the embassy's format are needed everywhere. Each country then adds its own items — for example a police clearance certificate for Moldova or an HIV medical report for Russia.
Do I need a police clearance certificate (PCC) for a study visa?
For Moldova, yes — it is issued by the Regional Passport Office through Passport Seva. Russia, Belarus, Singapore and Mauritius do not ask for it on our routes. Apply only after the country is fixed, because a PCC has a validity period.
Who gets the documents translated and apostilled?
At Dreams Destination, translation and apostille are included in the study package. Do not pay for translations before counselling — embassies require specific formats and a wrongly done translation is wasted money.
What should I bring to the first counselling sitting in Hisar?
Your passport (or its application receipt), all marksheets and certificates in original, details of any earlier visa refusal, and a rough budget. That is enough to tell you which countries are open to you.
Is a bank statement or sponsor letter required?
It depends on the country and university; several of our routes do not ask for proof of funds at the admission stage. The exact financial documents, if any, are listed in writing once the country is fixed, never as a surprise later.
How long does the documents stage take?
If originals are ready, about one to two weeks for apostille and translation, after which the admission and visa file moves — Singapore about 20 days, Russia and Belarus about 45, Moldova 45–60. Delays almost always come from a missing original, not from the embassy.